Getting Started with Webex (Online Meetings)

Webex provides an environment for online teaching sessions, which can be recorded. Webex is available for all staff and students using standard University IDs and passwords.

Webex sessions can be scheduled:

  • From your Moodle module. Use this for regular whole-class sessions as shown here Getting started with Webex in Moodle PDF
  • From Use for 1:1 meetings with students and other use cases, Do not use for whole-class sessions except in exceptional cases. Consult your campus learning technologist if in doubt as to how to proceed.
  • From Outlook, when you wish to send a calendar invite (see below). Use for 1:1 meetings.

Moodle integration

The plugin allows anyone with a Teacher role in a Moodle course to host Webex sessions within a Moodle course so that the session link is conveniently available to enrolled students.

Sessions can be scheduled on behalf of colleagues so please view this guide to Changing Webex Host in Moodle. The plugin also allows access to session recordings, and an attendance register is automatically generated for the session host.

To add the plugin to a course page click Add an activity or resource, select External tool and then Edinburgh Napier Webex from the Preconfigured tool option.

You can then schedule all sessions from this link, and so the plugin only needs to be added once. View this article for help with scheduling.

The plugin also provides an “Appointment Booking” tab which allows you to offer bookable slots for online private meetings with students, as shown in this help video. The following series of short videos provides an overview of the features and functionality available to teachers.

Outlook integration

Webex can be integrated with your Outlook calendar by installing the Meetings app from the downloads page. The app runs on your desktop and is also an easy way to schedule and host meetings. From the Preferences menu choose which Office applications are to integrate the app, and ensure that the site URL is

Check your computer

If you have never joined a Webex session from your computer then you can perform this quick check.

  • Click on the link:
  • Enter your Name and Email Address, then click the Join.  Follow the prompt to install the Webex desktop app and your test meeting will load.
  • This is followed by a dialog box stating ‘The host has not yet joined the meeting’. Click OK to close the dialog box.

At this point, you have joined successfully and the Webex client is installed. If you have a webcam installed then it may activate automatically in the Webex test room. You can check that your headset is working with Webex using this guide for checking your computer audio.

Access from mobile devices and telephones

The Webex app for iOS and Android devices allows participation in Meeting or Training sessions. When joining a session from the browser the device will prompt to open Webex in the app, and which will then prompt to use the device’s microphone and camera.

Webex provides support call-in toll numbers for a range of countries which allows attendees to join a meeting from telephone (audio only). The call-in numbers are displayed in the session invitation email or Moodle link. Each Webex session has a unique session number which is entered after dialling the call-in number.

Further Information


Visit the Webex FAQs in askNapier