{"id":550,"date":"2020-04-29T20:05:34","date_gmt":"2020-04-29T20:05:34","guid":{"rendered":"https:\/\/blogs.napier.ac.uk\/miles-weaver\/?p=550"},"modified":"2020-04-29T20:21:38","modified_gmt":"2020-04-29T20:21:38","slug":"tips-for-hosting-meetings-online-trusteehour","status":"publish","type":"post","link":"https:\/\/blogs.napier.ac.uk\/miles-weaver\/2020\/04\/29\/tips-for-hosting-meetings-online-trusteehour\/","title":{"rendered":"Tips for hosting meetings online #Trusteehour"},"content":{"rendered":"<p>April 2020 #Trusteehour focused on <em>&#8216;tips for hosting meetings online&#8217;.<\/em> Here is a list of what came up:<\/p>\n<p><em><strong>Hosting:<\/strong><\/em><\/p>\n<ul>\n<li>If you&#8217;re the host (or planning to share your screen or anything like that), give yourself some time beforehand to test it out and get familiar with where everything is @TrusteeLeaders<\/li>\n<\/ul>\n<p><em><strong>Chairing:<\/strong><\/em><\/p>\n<ul>\n<li>Get participants to commit to some ground rules and expectations for the meeting @traceymbird1<\/li>\n<li>Important to recognise the challenges of chairing a remote meeting @traceymbird1<\/li>\n<li>Important to check you\u2019ve got the necessary quorum to proceed and remember to accurately record actions and circulate minutes quickly afterwards <span style=\"float: none;background-color: #ffffff;color: #141412;cursor: text;font-family: 'Source Sans Pro',Helvetica,sans-serif;font-size: 16px;font-style: normal;font-variant: normal;font-weight: 400;letter-spacing: normal;text-align: left;text-decoration: none;text-indent: 0px;text-transform: none\">@traceymbird1<\/span><\/li>\n<li>Doing a quick check in round the room can help trustees get into the same headspace and check everyone&#8217;s audio is clear (the &#8217;round robin&#8217;) @johnfitzg<\/li>\n<\/ul>\n<p><em><strong>Participation:<\/strong><\/em><\/p>\n<ul>\n<li>Ask questions in the comment box &#8211; the chair can read these out or can invite the person to speak. This could bring about a more inclusive meeting style. @weavermiles<\/li>\n<li>Encourage participants to use the \u2018raise hand\u2019 function if you want to come in (ensuring mics muted at the start) @weavermiles<\/li>\n<li>long meetings: a big shout-out for scheduled comfort and coffee breaks! <img decoding=\"async\" class=\"emoji\" src=\"https:\/\/abs.twimg.com\/emoji\/v2\/72x72\/2615.png\" alt=\"&#x2615;&#xfe0f;\" \/> @CEO-CarnegieUK<\/li>\n<li>Remember videoconferencing is extra tiring @MairWCVA (due to it being unusual in terms of reading body language and feeling like you need to be super alert @TrusteeLeaders)<\/li>\n<li>Note: Zoom and Webex allow 40+ faces to be seen. Teams seems to allow 4 (MS say &#8216;9&#8217; and that this is a priority). This seems to be popular with Zoom.<\/li>\n<\/ul>\n<p><em><strong>Running a good meeting:<\/strong><\/em><\/p>\n<ul>\n<li>Nominating a &#8216;tech steward&#8217; to mute\/unmute and liaise with folk having tech issues helps the chair focus on the meeting @johnfitzg<\/li>\n<li>Well-structured and clear agenda, shared with everyone in advance. Good, confident facilitation has worked well too @CEO-CarnegieUK<\/li>\n<li>Important to allow some time for a chat at the start and end. There are always technical difficulties (less so now). We are social creatures and many will miss this interaction. @weavermiles<\/li>\n<\/ul>\n<p><strong><em>When things go or can go wrong:<\/em><\/strong><\/p>\n<ul>\n<li>No one wants to replicate the &#8220;zooming-from-the-toilet&#8221; moment&#8230; @TrusteeLeaders<\/li>\n<li>Make sure the resident teenager doesn\u2019t barge into the room with \u2018sick music\u2019 blasting out the phone mid webinar.\u00a0 That was last week.\u00a0 @ian_mcl<\/li>\n<li>It&#8217;s more the unexpected entrance of children in swimming costumes or the noise of a tantrum for me @TrusteeLeaders<\/li>\n<li>I do prefer to see people, personally, but it&#8217;s also quite distracting! Especially when I keep spotting my own feed and seeing that I&#8217;m not actually looking at the camera! @TrusteeLeaders<\/li>\n<li><\/li>\n<\/ul>\n<p><em><strong>Other Advice and caution:<\/strong><\/em><\/p>\n<ul>\n<li>Here\u2019s some video conferencing from home tips I wrote based on feeling that boards should be able to see and hear me <a class=\"url-ext\" title=\"http:\/\/wperrin.blogspot.com\/2020\/03\/making-video-conferencing-work-better.html\" href=\"https:\/\/t.co\/cRB1VwPrBE\" target=\"_blank\" rel=\"url noopener noreferrer\" data-full-url=\"http:\/\/wperrin.blogspot.com\/2020\/03\/making-video-conferencing-work-better.html\">wperrin.blogspot.com\/2020\/03\/making\u2026 @willperrin<\/a><\/li>\n<li>Some top tips for online meetings &#8211; eg. do you think about the backdrop\/video angle\/lighting <a class=\"link-complex\" href=\"https:\/\/twitter.com\/search?q=%23trusteehour\" target=\"_blank\" rel=\"hashtag noopener noreferrer\"><span class=\"hash\">#<\/span><span class=\"link-complex-target\">trusteehour<\/span><\/a>\u00a0 <a class=\"url-ext\" title=\"https:\/\/www.thefsi.org\/blog-post\/making-online-meetings-work-for-charity-trustees-13166\/\" href=\"https:\/\/t.co\/oBGu8b8RF2\" target=\"_blank\" rel=\"url noopener noreferrer\" data-full-url=\"https:\/\/www.thefsi.org\/blog-post\/making-online-meetings-work-for-charity-trustees-13166\/\">thefsi.org\/blog-post\/maki\u2026<\/a> @trusteehour<\/li>\n<li><a class=\"link-complex\" href=\"https:\/\/twitter.com\/ChtyCommission\/\" target=\"_blank\" rel=\"noopener user noreferrer\" data-user-name=\"ChtyCommission\">@<span class=\"link-complex-target\">ChtyCommission<\/span><\/a> we have advice on Covid including re holding trustee meetings online. It&#8217;s here &#8211; we hope you find it helpful: <a class=\"url-ext\" title=\"https:\/\/www.gov.uk\/guidance\/coronavirus-covid-19-guidance-for-the-charity-sector\" href=\"https:\/\/t.co\/onhR3GROB7\" target=\"_blank\" rel=\"url noopener noreferrer\" data-full-url=\"https:\/\/www.gov.uk\/guidance\/coronavirus-covid-19-guidance-for-the-charity-sector\">gov.uk\/guidance\/coron\u2026<\/a> @LathamPa<\/li>\n<\/ul>\n<ul>\n<li>On suitable attire: Afraid so &#8211; have had to maintain a routine for on-line meetings in the same way I would for meetings face to face, so up, dressed, makeup (obviously!), favourite earrings, squirt of perfume (I know!) and &#8230;&#8230;wait for it&#8230;&#8230;&#8230;&#8230;fluffy socks! @traceymccillen<\/li>\n<li>Buy a data cable for a better connection (don&#8217;t rely on wi-fi) &#8211; I did this and now everything is running lovely and fast @weavermiles<\/li>\n<li>Show some good humour and understanding in these times, we did not expect to be working from home. Home schooling &#8230; dog barking and views from the kitchen table etc., @weavermiles<\/li>\n<\/ul>\n<p>Note: These were compiled during #Trusteehour and placed into likely categories. No other sorting has been done and note that these are the tweets of #Trusteehour contributors.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>April 2020 #Trusteehour focused on &#8216;tips for hosting meetings online&#8217;. Here is a list of what came up: Hosting: If you&#8217;re the host (or planning to share your screen or anything like that), give yourself some time beforehand to test it out and get familiar with where everything is @TrusteeLeaders Chairing: Get participants to commit &hellip; <a href=\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/2020\/04\/29\/tips-for-hosting-meetings-online-trusteehour\/\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Tips for hosting meetings online #Trusteehour<\/span> <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"footnotes":""},"categories":[55],"tags":[61],"class_list":["post-550","post","type-post","status-publish","format-standard","hentry","category-trusteehour","tag-online-meetings"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Tips for hosting meetings online #Trusteehour - Dr Miles Weaver<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/2020\/04\/29\/tips-for-hosting-meetings-online-trusteehour\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Tips for hosting meetings online #Trusteehour - Dr Miles Weaver\" \/>\n<meta property=\"og:description\" content=\"April 2020 #Trusteehour focused on &#8216;tips for hosting meetings online&#8217;. Here is a list of what came up: Hosting: If you&#8217;re the host (or planning to share your screen or anything like that), give yourself some time beforehand to test it out and get familiar with where everything is @TrusteeLeaders Chairing: Get participants to commit &hellip; Continue reading Tips for hosting meetings online #Trusteehour &rarr;\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/2020\/04\/29\/tips-for-hosting-meetings-online-trusteehour\/\" \/>\n<meta property=\"og:site_name\" content=\"Dr Miles Weaver\" \/>\n<meta property=\"article:published_time\" content=\"2020-04-29T20:05:34+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2020-04-29T20:21:38+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/abs.twimg.com\/emoji\/v2\/72x72\/2615.png\" \/>\n<meta name=\"author\" content=\"milesweaver\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"milesweaver\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/2020\/04\/29\/tips-for-hosting-meetings-online-trusteehour\/\",\"url\":\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/2020\/04\/29\/tips-for-hosting-meetings-online-trusteehour\/\",\"name\":\"Tips for hosting meetings online #Trusteehour - Dr Miles Weaver\",\"isPartOf\":{\"@id\":\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/2020\/04\/29\/tips-for-hosting-meetings-online-trusteehour\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/2020\/04\/29\/tips-for-hosting-meetings-online-trusteehour\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/abs.twimg.com\/emoji\/v2\/72x72\/2615.png\",\"datePublished\":\"2020-04-29T20:05:34+00:00\",\"dateModified\":\"2020-04-29T20:21:38+00:00\",\"author\":{\"@id\":\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/#\/schema\/person\/7301b67be9f14138f8a7f4363c7196da\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/2020\/04\/29\/tips-for-hosting-meetings-online-trusteehour\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/2020\/04\/29\/tips-for-hosting-meetings-online-trusteehour\/#primaryimage\",\"url\":\"https:\/\/abs.twimg.com\/emoji\/v2\/72x72\/2615.png\",\"contentUrl\":\"https:\/\/abs.twimg.com\/emoji\/v2\/72x72\/2615.png\"},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/#website\",\"url\":\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/\",\"name\":\"Dr Miles Weaver\",\"description\":\"School of Management\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/#\/schema\/person\/7301b67be9f14138f8a7f4363c7196da\",\"name\":\"milesweaver\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/b7a76c3ce0d0132a691942f7f063348e1230946e4a7fe693d198646df0cdbd7b?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/b7a76c3ce0d0132a691942f7f063348e1230946e4a7fe693d198646df0cdbd7b?s=96&d=mm&r=g\",\"caption\":\"milesweaver\"},\"sameAs\":[\"https:\/\/x.com\/weavermiles\"],\"url\":\"https:\/\/blogs.napier.ac.uk\/miles-weaver\/author\/milesweaver\/\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Tips for hosting meetings online #Trusteehour - Dr Miles Weaver","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/blogs.napier.ac.uk\/miles-weaver\/2020\/04\/29\/tips-for-hosting-meetings-online-trusteehour\/","og_locale":"en_US","og_type":"article","og_title":"Tips for hosting meetings online #Trusteehour - Dr Miles Weaver","og_description":"April 2020 #Trusteehour focused on &#8216;tips for hosting meetings online&#8217;. 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