{"id":1361,"date":"2025-09-29T16:18:06","date_gmt":"2025-09-29T16:18:06","guid":{"rendered":"https:\/\/blogs.napier.ac.uk\/publicengagement\/?p=1361"},"modified":"2025-09-29T16:18:06","modified_gmt":"2025-09-29T16:18:06","slug":"public-engagement-and-risk","status":"publish","type":"post","link":"https:\/\/blogs.napier.ac.uk\/publicengagement\/public-engagement-and-risk\/","title":{"rendered":"Public Engagement and Risk"},"content":{"rendered":"\r\n<p class=\"wp-block-paragraph\">Public engagement often involves working in different places, with equipment and people who you may not regularly work with.\u00a0 This brings different risks, and it\u2019s important you consider what these might be when you start to plan your product to minimise the risk of harm to you or anyone else.\u00a0 If you are running an event there is a legal obligation to complete a risk assessment form.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">A risk assessment form must be completed for each project and submitted to your Public Engagement Lead before your event.<\/p>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Risk Assessment Process:<\/h3>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">If your event is being held off university premises at a venue which has its own risk assessment form please use this.\u00a0 In all other cases, the university\u2019s risk assessment form should be used.<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">A risk assessment should identify potential risks and actions to minimise the potential for them to happen. When completing the form, you will need to consider the following issues about your event:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Type of event<\/li>\r\n\r\n\r\n\r\n<li>Public and researcher safety<\/li>\r\n\r\n\r\n\r\n<li>Type of participants\/audience and expected numbers<\/li>\r\n\r\n\r\n\r\n<li>Needs of vulnerable people (including children and young people)<\/li>\r\n\r\n\r\n\r\n<li>Needs of any external speakers\/ partners<\/li>\r\n\r\n\r\n\r\n<li>Equipment that will be used at the event<\/li>\r\n\r\n\r\n\r\n<li>Venue and context<\/li>\r\n\r\n\r\n\r\n<li>Is your event about something controversial or is there any the reputational risk to the University?<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">You may also need to consider the following in relation to the venue<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Emergency evacuation procedures<\/li>\r\n\r\n\r\n\r\n<li>Reducing accidents from trips and falls<\/li>\r\n\r\n\r\n\r\n<li>Toilet provision<\/li>\r\n\r\n\r\n\r\n<li>Anti-social behaviour<\/li>\r\n\r\n\r\n\r\n<li>First aiders<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<h3 class=\"wp-block-heading\">Planning for risk<\/h3>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Have sufficient people to staff your event<\/li>\r\n\r\n\r\n\r\n<li>Making sure you have the correct equipment, which is in good working order<\/li>\r\n\r\n\r\n\r\n<li>Minimise any trip hazards (secure loose cables, have staff to direct people, use notices to explain what audiences need to do)<\/li>\r\n\r\n\r\n\r\n<li>Use photo\/ filming consent forms<\/li>\r\n\r\n\r\n\r\n<li>Consider whether you need to collect personal data and how to store it<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">Related documents:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>university risk assessment form (for researchers to complete) <a href=\"https:\/\/blogs.napier.ac.uk\/publicengagement\/wp-content\/uploads\/sites\/122\/2025\/09\/RiskAssessmentForm.docx\">RiskAssessmentForm<\/a>\u00a0<\/li>\r\n\r\n\r\n\r\n<li>example of risk assessment form for community-based activity with adults <a href=\"https:\/\/blogs.napier.ac.uk\/publicengagement\/wp-content\/uploads\/sites\/122\/2025\/09\/Risk-Assessment-Form-PE-science-festival-children.docx\">Risk Assessment Form &#8211; PE, science festival, children<\/a><\/li>\r\n\r\n\r\n\r\n<li>example of risk assessment form for children and young people <a href=\"https:\/\/blogs.napier.ac.uk\/publicengagement\/wp-content\/uploads\/sites\/122\/2025\/09\/Risk-Assessment-Form-PE-adults-.docx\">Risk Assessment Form &#8211; PE, adults<\/a><\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\">&nbsp;<\/p>\r\n\r\n\r\n\r\n<p class=\"wp-block-paragraph\"><span data-teams=\"true\">Information about insurance certificates (which may be required for some projects) is online: <a id=\"menur2e5\" class=\"fui-Link ___1q1shib f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv fk6fouc fjoy568 figsok6 f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a f1h8hb77 f1lqvz6u f10aw75t fsle3fq f17ae5zn\" title=\"https:\/\/intranet.napier.ac.uk\/services-and-support\/finance\/insurance-certificates\" href=\"https:\/\/intranet.napier.ac.uk\/services-and-support\/finance\/insurance-certificates\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Link https:\/\/intranet.napier.ac.uk\/services-and-support\/finance\/insurance-certificates\">https:\/\/intranet.napier.ac.uk\/servic<\/a><\/span><\/p>\r\n","protected":false},"excerpt":{"rendered":"<p>Public engagement often involves working in different places, with equipment and people who you may not regularly work with.\u00a0 This brings different risks, and it\u2019s important you consider what these might be when you start to plan your product to minimise the risk of harm to you or anyone else.\u00a0 If you are running an [&hellip;]<\/p>\n","protected":false},"author":114,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_crdt_document":"","footnotes":""},"categories":[4],"tags":[85,84],"section":[],"class_list":["post-1361","post","type-post","status-publish","format-standard","hentry","category-resources","tag-insurance","tag-risk-assessment"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - 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