Deliverables

The myTimetable project will deliver individual student timetables for the 2017/18 academic year. Individual timetables will be personal to each student, linked to their module enrolments and accessible via standard electronic devices.

The deliverables required to implement individual timetables include technical, process, and policy deliverables:

TechnicalExample visual of mobile application

Successfully implement Scientia Connect
Scientia Connect is the software integration platform that will allow data to be transfered from other systems into Syllabus Plus – the timetabling software. Scientia Connect will be used to transfer module and student data from SITS, as well as staff information from HR Connect and space information from Planon.

Integrate individual student timetables with Campus M
Campus M is a mobile application that gives students access to University services such as Moodle, email, library services and timetables. The project will be looking to publish individual student timetables through Campus M.

You can find more information about these systems and how they’ll work together on the Systems and Data page.

Process

Establish a consistent process for gathering timetable data
The timetable data is gathered from academic staff and includes the module teaching requirements such as number of activities needed to deliver a module, duration, room type etc., and the staff availability information. Staff availability shows when teaching staff are/are not available to teach during standard teaching hours.

Establish a process for publishing individual student timetables
Individual timetables can be published once a student is enrolled on their modules. We will be looking to publish individual timetables through Campus M.

Establish a process for notifying students of timetable changes
Efficient notifications will go directly to the student if an activity has changed.

Policy

Establish an exceptions policy to the automatic student allocation process
Students will be automatically allocated to activities such as lectures, tutorials, workshops etc. Where the automatic allocation process is not appropriate this will be covered by an exceptions policy.

Establish a policy for managing changes to timetables after they’re published
The policy needs to enable and support appropriate changes while reducing the amount of unnecessary change to timetables after they’re published.