The Department of Learning and Teaching Enhancement (DLTE) are leading on three key areas and developing academic policies and processes in support of individual timetables for 2017/18. These policies need to support accurate and correct timetables first time and minimise the number of changes made after the timetable is published.
The three areas being led by DLTE are:
Reviewing school quality deadlines for approving programme/module changes that affect timetabling
The process of approving changes to modules that affect timetabling generally occurs after the timetable has already been scheduled. This can result in significant rework to the timetable and often has a flow on impact to the scheduling of other modules and room availability. The type of module changes that affect timetabling are things like module title, module code, trimester of delivery and length of delivery (i.e. if it will be delivered over one or two trimesters).
DLTE are working with the project to address this and consider how the two processes can be better aligned.
Agreeing a policy for making changes to published timetables
DLTE will be working with academic staff and the School Support Service to develop a policy that supports appropriate changes while reducing the amount of unnecessary change to timetables after they’re published.
Identifying exceptions to the automatic student allocation process
In order to publish individual timetables, students need to be individually allocated to activities in the timetabling system. Along with allocating to lecture activities, this also means students need to be individually attached to a specific tutorial, practical, workshop, seminar etc.
To ensure the processes are as simple and efficient as possible, students will be automatically allocated to these activities as part of the scheduling process. Where this automatic allocation process is not appropriate, it will form part of an exceptions policy. There are many approaches currently used across the University and DLTE will be working with academic staff to identify where exceptions need to be considered.