Academic Liaison Group

The purpose of the Academic Liaison Group is to provide the opportunity for academic staff to have input on specific changes proposed by the project, including new policies and procedures. Members of this group also help communicate key messages to their academic colleagues and bring any feedback to the group they may hear from their schools.


The current members of the group are:

  • Neil Urquhart, School of Computing
  • Ian Lambert, School of Arts & Creative Industries
  • Diane Willis, School of Health & Social Care
  • Stephen Robertson, The Business School
  • Janis MacCallum, School of Applied Sciences
  • Alison Andrews, School of Engineering & the Built Environment
  • Ian Smith, School of Engineering & the Built Environment
  • Katrina Swanton, Department of Learning & Teaching Enhancement

The Academic Liaison Group meet on a monthly basis. If you are interested in joining this group, please contact the project via the Contact Us page.


Upcoming meetings are scheduled for the following dates:

  • 25 April 2017
  • 17 May 2017
  • 28 June 2017
  • 26 July 2017
  • 23 August 2017
Notes from meeting 15 March 2017

Project update:

  • The Project Manager provided an update on project progress and noted that Information Services have completed testing Scientia Connect (the integration software required to transfer data from SITS to Syllabus Plus). The system is due to go-live 20 March 2017.

Supply of teaching information trimester 1

  • Module Teaching/Timetabling Requirements and Staff Availability Forms for Trimester 1 are due 24 March. The group was asked to remind academic colleagues of this due date to ensure all forms are handed in on time.
  • The group shared some concerns around why forms may be delayed. These included: staffing changes so unsure who will be teaching a module/activty, and rearranging portfolios, programmes and modules.
  • It was suggested that if this information is not known, this is discussed with the School Administrator and provisional information is put in place to ensure it can be scheduled.

Space utilisation

  • Some concerns were raised around space utilisation including: changes to class sizes impacting room requirements and availability, and room suitability for delivering modules.
  • The Project Manager confirmed Property & Facilities are engaged on the myTimetable Project and that addressing space utilisation is part of the wider timetabling project deliverables (to be addressed at a later stage following the successful implementation of individual timetables).

Managing timetable changes

  • DLTE are working on a policy to support the management of timetable changes.
  • A draft timetable for Trimester 1 2017/18 will be available in June 2017 and academics should check if there are any changes required.

Student allocation to activities

  • A discussion on student allocation to activities will be held during the next Academic Liaison Group Meeting.
  • As part of developing an exceptions policy, DLTE have asked School Academic Leads for Learning and Teaching to identify areas where automatic allocation won’t work. DLTE will continue to gather examples of areas where exceptions may be required.
Notes from meeting 8 February 2017

At this first meeting the Project Manager provided an overview of the project and what it’s trying to deliver. A copy of the presentation can be found here.

The objectives of the Academic Liaison Group were also discussed and what we each member hoped to get out of the group.

Some of the key points raised during the meeting were:

  • The automatic student allocation process and how this will be challenging for some modules that use Moodle so students can self-select activity options.
  • General concerns around the current administrative burden on academic staff to allocate students and manage changes to modules and activities.
  • The current output/publication of the timetable is difficult for students to read and understand.

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